Maintaining the Patient Module
Contents
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Setting the Fields
Optisoft.Net allows you to change the way your patient record looks depending on your preferences.
Some of the fields on the patient record have multiple options. For example, clicking on the arrow next to 'Home', will display the option 'Work'.
You can change which option is displayed by simply clicking on edit, and then reordering the options in the list. The one at the top will be the one that is displayed on the Record.
Alternatively you can add items into the list should you need to record extra address, for example.
Installing Postcodes
Optisoft.NET features an automatic postcode search to help you with the entering of patient address.
To install this feature please contact the support desk for further assistance.
Entering OOs/DOs
To enter a OO or DO follow the below procedure.
- Click on the OO or DO button on the main Record screen. This will take you to Branch Contact Maintenance.
- Enter the details of the staff member making sure you tick the correct Type on the right hand side.
- If you would like extra Contact Types adding into the list, simply click the Types button.
- Click Save and then Back to finish.
Entering Surgerys & GP Information
Entering a Surgery
To enter a Surgery follow the below procedure.
- Click on the Surgery button on the main Record screen. This will take you to Surgery Maintenance.
- Enter the details of the Surgery.
- Click Save and then Back to finish.
Entering a GP
To enter a GP follow the below procedure.
- Click on the Surgery button on the main Record screen. This will take you to Surgery Maintenance.
- Find a Surgery you want to add a GP to and click the Contacts button. This will take you to Surgery Contact Maintenance.
- Enter the GP details making sure you tick the correct box on the right hand side.
- Click Save and then Back when you are finished.
Field Validation
With some information that is added into your database, it is important that silly mistakes are not made upon data entry. For example, starting a UK mobile telephone number with something other than '07'
To assist with this, Optisoft.NET has some built in validation checks.
You will notice that the text you start typing will be red until the correct validation requirements are met. Upon meeting these requirements the text will turn black.
To configure Field Validation, on some maintenance screens you will notice the following section.
Simply tick the desired validation requirements and click Save then Back.
Input Masks
Input Masks prevent the user from entering Characters or Numbers in the wrong place of a field. For example, entering Letters into a Home phone number. You can also specify whether upper or lower case letters should be used.
To configure Input Masks, on some maintenance screens you will notice the following section.
The following options can be typed into the Input Mask text box:
- Type a upper case A to specify a capital letter
- Type a lower case a to specify a small letter
- Type a 0 to specify a number
You can then test your Input Mask by typing into the Test Mask text box.
When you are ready click Save and Back to finish.
Configuring Lifestyle Codes
To edit the Lifestyle Types follow the below procedure:
- Click the Type button
- Enter the new type into the Name text box
- Click Save and then Back when you have finished
To edit the Lifestyle Codes follow the below procedure:
- First highlight the Type you wish your new Code to go under
- Click the Code button
- Enter the new code into the Name text box
- Click Save and then Back when you have finished
Calibrating GOS Forms
In order to get your GOS Forms aligned you must calibrate them to your printer. The calibration is printer specific, so if you wish to print to a different printer, or replace your original one, you will need to calibrate the Forms again.
In order to calibrate the GOS Forms follow the below procedure:
- You will need to find a patient record.
- Click on the GOS Forms button.
- Select the GOS 1 Form.
- Click on the Printing tab to the right of the screen.
- Ensure the correct printer is selected, put a GOS 1 Form in the printer and click Page 1 to print.
- Now click on the Calibration tab to the right of the screen.
- Using the controls you now need to make your screen match your print out. Move the fields using the Move and Stretch controls so that they are positioned exactly where they appear on you print out.
- When ready click Save Page 1 Calibration.
- Now print your GOS 1 Page 1 again and repeat the above process if necessary.
- You will then need to repeat the process again for Page 2 of the GOS 1 Form.
- Once this is done all the other GOS Forms should now be aligned.
